Financial Policy
Effective Date: June 4, 2025
Practice Name: Eat Well Nutrition Counseling, LLC
Practice Name: Eat Well Nutrition Counseling, LLC
Provider: Amanda Fredrickson, RD, LD, CD
Business Address: 917 SW Oak St, Suite 203, Portland, OR 97205
Phone: (503) 567-9945
Email: contact@eatwellnutritioncounseling.com
This Financial Policy outlines the billing procedures, fees, and payment expectations for services provided by Eat Well Nutrition Counseling, LLC.
Session Fees
Standard 60-minute nutrition counseling session: $150
Standard 60-minute grocery store tour: $150
Standard 90-minute home visit: $250
Reduced-rate 60-minute nutrition counseling session: $50
Reduced-rate 60-minute grocery store tour: $50
Reduced-rate 90-minute home visit: $75
Fees and rates may be increased periodically. Such increased fees and rates will occur with advanced written notice.
Payment Methods
Payments are due at the time of service.
Accepted forms of payment include credit credit card, debit card, and HSA/FSA card.
If using an HSA/FSA card, it is the client’s responsibility to verify eligibility with their plan. HSA/FSA cards may not be used for grocery store tours or home visits. The client is responsible for payments that are not approved by their HSA/FSA plan.
A valid credit card must be kept on file for billing purposes.
Insurance & Superbills
Eat Well Nutrition Counseling, LLC does not bill insurance at this time.
Upon request, a superbill (itemized receipt) can be provided for out-of-network insurance reimbursement. It is the client’s responsibility to submit any superbills and other required documentation to their insurance for reimbursement. Reimbursement is not guaranteed.
No-Show and Late Cancellation Policy
Appointments must be canceled or rescheduled at least 48 hours in advance.
If an appointment is missed or canceled with less than 48 hours’ notice through our booking system, a no-show fee equal to the full session cost will be charged.
If the late cancellation or missed appointment is due to illness or an emergency, please contact Eat Well Nutrition Counseling, LLC by phone or email (see contact information above). In these circumstances, the fee may be waived at our discretion.
If you are running late for your appointment, please contact Eat Well Nutrition Counseling, LLC. A tardiness of more than 15 minutes will be considered a no-show and you will forfeit your appointment and incur a no-show fee.
Eat Well Nutrition Counseling, LLC will charge your credit card on file for late cancelled or missed appointments and you authorize Eat Well Nutrition Counseling, LLC to do so.
Scope of Services
If you schedule an appointment for a service that is outside scope of care of Eat Well Nutrition Counseling, LLC and do not cancel at least 48 hours in advance, or attend the appointment for a service not provided, you will be charged the full session fee.
Refund Policy
Payments for services already rendered are non-refundable.
Eat Well Nutrition Counseling, LLC reserves the right to discontinue services at their professional discretion, including but not limited to situations involving non-compliance with treatment recommendations, inappropriate or disrespectful behavior, or any other circumstance where continuing the therapeutic relationship is deemed unsuitable.
Failed Payments
A fee of $35 will be charged for any failed payment transactions.
Outstanding Balances
Unpaid balances must be paid prior to scheduling future sessions.
Balances unpaid for over 30 days will be charged a late fee of 1.5% per month on your unpaid balance and may be sent to collections after reasonable notice. Any balances sent to collections will result in the client being discharged from services with Eat Well Nutrition Counseling, LLC.